Set up for you · Shaped around your business
Booking software that fits your business — and brings customers back.
Diarybird gives you one clear calendar, your own booking page with online payments, and a customer list that tells you who's due back. We talk through how you work, then build it all around you.
Free setup · From £14.99 a month · Works on desktop, tablet and phone
Product
Everything you need to run your bookings. Nothing you don't.
One calendar for everything you offer, online booking that takes the payment, and a customer list that knows who's coming back.
Bookings & payments
Booked and paid for, wherever customers find you
One calendar for everything you offer, and your own booking page — on its own link or built into your website. Customers pick a time, pay a deposit or in full, and it lands on your calendar with the money going straight to your Stripe account.
- Card, Apple Pay and Google Pay — or pay when they arrive
- Deposits, peak prices, discount codes and payment links
- Group and repeat bookings, with double-bookings blocked
Customers
Every customer, remembered
Each booking builds a profile your whole team can see — when they came, how often, what they had and what they spent. Check people in at the desk and take any balance in a couple of taps.
- Confirmation and reminder emails sent for you
- Find anyone instantly by name, email or phone
- Duplicate records spotted and merged safely
Customers coming back
Know who's due back — and win them back
Diarybird learns how often each customer usually comes, then shows you who's a regular, who's due back and who's drifting away — with win-back emails to the customers who said yes to hearing from you.
- Regular, Due back, Lapsed and New — updated automatically
- A follow-up list of who's worth a nudge
- Based on real visits, not guesswork
Made for you
Your business, not a template.
A dog groomer and a driving instructor don't work the same way, so their Diarybird doesn't either. We shape yours around how you already run things.
- Your words
- Stylists, groomers, rooms, courts or vans; appointments, lessons or cleans. Your team sees the words you already use.
- Only what you use
- Check-in, reports, discount codes, win-back — switched on if they help you, left out if they don't.
- The details you need
- Ask for whatever matters on each booking — a usual cut, a dog's breed, a car reg — online and at the desk.
- Your team, your rules
- Build roles that decide who can take payments, see reports, change settings or delete bookings.
How it works
Up and running in days, not weeks.
No sign-up forms, no setting it all up yourself. You tell us how your business works; we do the rest.
- 01
Tell us how you work
A quick chat about what you take bookings for, who or what does them, your hours, prices and how you like to get paid.
- 02
We build your Diarybird
We set up your services, calendar, booking page, payments, staff logins and customer list — shaped to your business.
- 03
Start taking bookings
Share your booking link or add it to your website, and take bookings and payments from day one. We're on hand if anything needs changing.
Pricing
One simple monthly price. Free setup.
We set everything up for you at no cost, and Diarybird takes nothing from your customers' payments.
Solo
For one person on their own.
£14.99 a month
- One diary — just you
- Unlimited bookings and customers
Team
For a team at one location.
£29.99 a month
- Up to 5 staff
- Staff logins and roles
Multi-site
For more than one location.
£50 a month
- Several locations
- Unlimited staff
Every plan includes
- Free setup — we build and tailor everything for you
- Your own booking page with online payments
- Automatic reminders before every booking
- Customer rhythm and win-back
- No fee on your customers' payments — they go straight to your Stripe account
Included
Everything comes as standard.
Your own booking page
Share the link or embed it on your website.
Apple Pay & Google Pay
Online payments through your own Stripe account.
Automatic reminders
Fewer no-shows, without anyone picking up the phone.
Several locations
Switch between sites; each keeps its own calendar.
Staff logins & roles
Everyone signs in as themselves, with the right access.
Reports
Bookings, takings and repeat customers — export to CSV.
Works on any screen
Desk, tablet or phone — nothing to install.
Private and secure
Card details stay with Stripe; data stored in the UK.
FAQ
Questions owners ask.
Something else on your mind? We set up every business personally — your services, hours and prices are ready before your first login. Get in touch.
How much does Diarybird cost?
A flat monthly price: £14.99 for Solo, £29.99 for Team (up to 5 staff) and £50 for Multi-site. Setup is free — we build everything for you — and you can start with a free trial. Diarybird takes nothing from your customers' payments: they go straight to your Stripe account, and Stripe charges its usual card fees.
What kinds of businesses is Diarybird for?
Businesses whose customers come back — dog groomers, hair and beauty salons, physios and therapists, personal trainers, tutors, driving instructors, cleaners, valeters, courts and clubs — and activity venues, studios and any other business that takes bookings. If customers book a time with you, it fits.
Can it work the way we already do?
That's the point. Before we set you up, we talk through how your business runs. Then we shape your Diarybird around it — your words, the sections you need, the questions each booking asks, your opening hours, prices and deposit rules, and what each member of staff can do.
We already use another booking system. Is it hard to switch?
No. We set everything up, bring your customer list across, and build your booking page for you. Most businesses are taking bookings within days.
How does Diarybird know when a customer is due back?
Each time a customer visits, Diarybird records it and works out the usual gap between their visits. Once they're past it, they show as Due back; well past it, Lapsed — ready for a win-back email if they agreed to hear from you.
Is our customers' data safe?
Card details never touch Diarybird — Stripe handles them. Your data is stored in the UK, private to your business, and only your team can see it. You can export or erase a customer's data whenever they ask.
Do I need to install anything?
No. Diarybird runs in any modern browser on a computer, tablet or phone. Your team signs in and the day's bookings are there.
Let's build your Diarybird.
Tell us how your business works. We'll set everything up, so you can take your first booking the day you log in.